Privacy policy

The NTDs Youth Association (hereinafter referred to as “the Association”) protects the privacy of all individuals involved in the operation of the organization and its activities (including staff and supporters) and complies with the Personal Information Protection Law and other relevant laws and regulations, as well as related guidelines. The Association has established the following privacy policy (hereinafter referred to as “this Policy”) regarding the handling of personal information.

  1. Definition of Personal Information
    “Personal information” refers to “personal information” as defined in the Personal Information Protection Law, and means information about living individuals that can identify specific individuals by name, date of birth, address, telephone number, contact information, or other descriptions contained in the information, as well as data related to physical appearance, fingerprints, voiceprints, and information that can identify specific individuals from the information alone (personal identification information).
  2. How we collect personal info
    When we collect personal info, we’ll let you know how we’re gonna use it. We might ask for stuff like your name, birthday, phone number, and email address. We might also get some info from our partners.
  1. Purpose of collecting and using personal information
    The purposes for which our association collects and uses personal information are as follows.
    • To provide and operate our services.
    • To request and provide information about participating in our activities.
    • To respond to inquiries (including identity verification).
    • To send emails announcing other events and activities provided by our organization.
    • To conduct analysis and research related to participation in events and projects.
    • To contact you as necessary with important announcements.
    • To manage records of support for our organization.
    • To make decisions on hiring and contact candidates.
    • For purposes incidental to the above purposes.
  1.  Change in Purpose of Use

    • The Association shall change the purpose of use of personal information only when it is reasonably recognized that the purpose of use is related to the previous purpose.

    • In the event of a change in the purpose of use, the Association shall publish the changed purpose on its website.

  1. Disclosure of personal information to third parties
    1. Except in the following cases, our association will not provide personal information to third parties without prior consent. However, this does not apply in cases permitted by the Personal Information Protection Law or other laws and regulations.

 1-1. When it is necessary to protect human life, physical safety, or property, and it is difficult to obtain the consent of the individual concerned.

1-2. When it is particularly necessary for the improvement of public health or the promotion of the healthy development of children, and it is difficult to obtain the consent of the individual concerned.

 1-3. When it is necessary to cooperate with a national agency, local public entity, or a person entrusted by such an entity in performing duties prescribed by laws and regulations, and obtaining the consent of the individual concerned may interfere with the performance of such duties.

 1-4. When the following matters have been announced or made public in advance, and the Association has notified the Personal Information Protection Commission.

      • Purpose of use, including provision to third parties
      • Items of data provided to third parties
      • Means or methods of provision to third parties
      • Suspension of provision of personal information to third parties at the request of the individual
      • Method of accepting requests from individuals
    1. Notwithstanding the provisions of the preceding paragraph, the recipient of the information shall not be deemed a third party in the following cases.

2-1. When the Association entrusts all or part of the handling of personal information to a third party within the scope necessary to achieve the purpose of use

2-2. When personal information is provided in connection with the succession of a business due to a merger or other reasons.

2-3. When personal information is jointly used with specific parties, provided that the following information has been notified to the individual in advance or made readily available to them: the purpose of use, the items of personal information to be jointly used, the scope of parties jointly using the information, the purpose of use by such parties, and the name or title of the party responsible for managing the personal information.

  1. Disclosure of personal information
    1.  When requested by the individual to disclose personal information, the Association will disclose it to the individual without delay. However, if disclosure would fall under any of the following categories, the Association may decide not to disclose all or part of the information, and in such cases, will notify the individual of its decision without delay. 
        • When there is a risk of harm to the life, body, property, or other rights and interests of the individual or a third party.
        • When there is a risk of significant interference with the proper execution of the Association’s duties
        • Other cases that violate laws and regulations
      1. Notwithstanding the provisions of the preceding paragraph, information other than personal information, such as historical information and characteristic information, will not be disclosed in principle.

     

  2. Correction and deletion of personal information
    • If any personal information held by our association is incorrect, you may request that our association correct, add, or delete (hereinafter referred to as “correction”) the personal information in accordance with the procedures established by our association.
    • If our association receives a request as described in the preceding paragraph and determines that it is necessary to respond to the request, we will correct the personal information without delay.
    • When the Association makes corrections, etc. based on the provisions of the preceding paragraph, or decides not to make corrections, etc., it shall notify the person concerned without delay.
  1. Suspension of use of personal information, etc.
    • If an individual requests that the use of their personal information be suspended or deleted (hereinafter referred to as “suspension of use, etc.”) on the grounds that it is being handled beyond the scope of its intended use or that it was obtained by improper means, the Association will conduct the necessary investigation without delay.
    • Based on the results of the investigation described in the preceding paragraph, if we determine that it is necessary to comply with the request, we will suspend the use of the personal information without delay.
    • When the Association suspends use based on the provisions of the preceding paragraph, or decides not to suspend use, it shall notify the user without delay.
    • Notwithstanding the preceding two paragraphs, in cases where the suspension of use would incur significant costs or where it would be difficult to suspend use for other reasons, but where it is possible to take alternative measures necessary to protect rights and interests, such alternative measures shall be taken.
  1. Changes to the Privacy Policy
    • The contents of this policy are subject to change without notice, except for matters stipulated by law or otherwise specified in this policy.
    • Unless otherwise specified by our association, the revised privacy policy shall take effect from the time it is posted on this website.
  1. contact form

For inquiries regarding this policy, please contact the following office.

Address: Komori Building 4A, 3-6-1 Hakata Ekimae, Hakata-ku, Fukuoka-shi, Fukuoka
Organization Name: NTDs Youth Association
Representative Director: Ryota Todoroki
Department in Charge: Secretariat
Email Address: office@ntds-youth-japan.org

Data Processing Related to Google Analytics™

This website uses Google Analytics, a web analytics service provided by Google Ireland Limited. If the entity responsible for data processing through this website is based outside the European Economic Area and Switzerland, the relevant Google Analytics data processing will be performed by Google LLC (Google Ireland Limited and Google LLC are hereinafter referred to as “Google”). Data processing when connecting the website to Google Analytics is performed by WordPress. Please refer to WordPress’s privacy policy here.

Google Analytics uses “cookies,” which are text files stored on the visitor’s computer, to assist in analyzing website usage. Information generated by cookies regarding website usage (including truncated IP addresses) is typically transmitted to and stored by Google.

On this website, Google Analytics is exclusively used with the extension “_anonymizeIp ()”. This extension ensures that IP addresses are anonymized through truncation, thereby excluding direct personal references. Through this extension, Google truncates the IP addresses of website visitors in member states of the European Union or other countries party to the European Economic Area Agreement. Only in exceptional cases will the full IP address of the website visitor be transmitted to a Google server in the US and truncated there. The IP address provided by the website visitor’s browser when using Google Analytics will not be merged with other Google data.

On behalf of the website operator, Google uses the collected information to evaluate the use of the website, compile reports on website activity, and provide other website and internet-related services to the website operator (Article 6(1)(f) GDPR). The legitimate interest in data processing lies in the optimization of this website, the analysis of website usage, and the adaptation of content. Users’ interests are adequately protected by pseudonymization.

Google guarantees that it will maintain an appropriate level of data protection based on the European Standard Contractual Clauses. Data sent to and linked to Google Analytics cookies (such as user IDs or advertising IDs) will be automatically deleted after 50 months. The deletion of data that has reached its retention period is performed automatically once a month.

Website visitors can refuse the use of cookies by selecting the appropriate settings in their browser. Additionally, website visitors can prevent Google from collecting information via cookies (including IP addresses) and processing this information by installing the following browser plugin: http://tools.google.com/dlpage/gaoptout

Site visitors can prevent data collection via “Google Analytics” on this website by disabling cookie settings. After that, an “opt-out cookie” will be applied to prevent site visitor data from being collected in the future when visiting this website.

For details on Google’s Terms of Service and Privacy Policy, please refer to the Google Analytics Terms of Service and Privacy Policy.

Under the GDPR and related laws, website visitors have certain rights regarding data processed by Google Analytics. These include the right to access, correct, transfer, and delete data. Website visitors also have the right to object to specific data processing. To exercise these rights regarding Google Analytics on this website, data subjects (website visitors) may contact the website operator at any time.